In this example, we want to replace any double paragraph marks with a single paragraph mark, removing the extra spacing between paragraphs. Notice the hyphenated words on the right margin are no longer separated.Įxample Three: Replacing Two Paragraph Marks with One Paragraph Mark Word has replaced all hyphens with nonbreaking hyphens. Click the “OK” button and then close the Find and Replace window. In this example, 11 replacements were made.
MICROSOFT WORD FIND AND REPLACE A NEWLINE CODE
Notice that Word’s code for the nonbreaking hyphen-“^~”- has now been added to the “Replace With” box.
![microsoft word find and replace a newline microsoft word find and replace a newline](https://www.officetooltips.com/images/tips/61_365/1.png)
Delete any existing text or characters and then click the “Special” button.Ĭlick “Nonbreaking Hyphen” from the dropdown list. Click the “More >” button if needed to expand the Find and Replace options.Ĭlick in the “Replace With” box to put your insertion point there.
![microsoft word find and replace a newline microsoft word find and replace a newline](https://images.tips.net/S06/Figs/T8699F1.jpg)
In the “Find What” box, delete any existing text or characters and then type a single hyphen character. On the “Home” tab, click “Replace” or just press Ctrl+H. Let’s replace all the regular hyphens with non-breaking hyphens so that doesn’t happen. Click the “OK” button and then close the Find and Replace window.Īll occurrences of the word “Section” have now been replaced with the section character.Įxample Two: Replace a Regular Hyphen with a Non-Breaking Hyphenįor this next example, notice there are quite a few hyphenated words in our sample paragraph, including three occurrences where the hyphenated words are separated on different lines. In this example, 16 replacements were made. Notice that the “Replace With” box now contains the text “^%”-this is Word’s code for that section symbol. Type the word “Section” into the “Find What” box and then click the “More >” button to expand the Find and Replace options.Ĭlick in the “Replace With” box to put your insertion point there and then click the “Special” button.Ĭlick “Section Character” from the dropdown list. Switch over to the “Home” tab on Word’s Ribbon and then click “Replace.” Alternatively, you can press Ctrl+H. You need to replace every occurrence of the word “Section” with a section symbol. Its icon looks like the paragraph symbol. Note: If you don’t see the special characters in your document, you can turn them on by clicking the Show/Hide button on the Ribbon. Let’s say your document looks something like this: Example One: Replace Text with a Special Character There are too many special characters to detail all of them, but let’s take a look at a few general examples of how searching and replacing those characters works. But there’s a faster way–just search for every occurrence of two paragraph marks and replace it with one paragraph mark. One way to correct the paragraph spacing would be to press the Delete key every time you see an extra paragraph mark. After clicking Show/Hide, you discover that in some cases, there are two paragraph marks instead of one. The report is well written, but there is inconsistent paragraph spacing throughout.
![microsoft word find and replace a newline microsoft word find and replace a newline](https://i.stack.imgur.com/KjVrC.png)
There is! Just use Find and Replace to do the job for you. You start replacing the symbol manually but stop yourself after a few attempts.
![microsoft word find and replace a newline microsoft word find and replace a newline](https://www.asap-utilities.com/blog/wp-content/excel-find-replace.png)
You need to keep the hyphenated words together by replacing the regular hyphen with a non-breaking hyphen.